A Purchase Order (PO) is a crucial document for small businesses when ordering products or services from suppliers. Here’s a template for a Small Business Purchase Order:
Small Business Purchase Order
[Your Company Logo]
[Your Company Name]
[Your Company Address]
[City, State, Zip Code]
[Phone Number]
[Email Address]
[Website]
Purchase Order Number: [PO Number]
Order Date: [Order Date]
Delivery Date: [Expected Delivery Date]
Vendor Information:
- Vendor Name: [Vendor Name]
- Vendor Address: [Vendor Address]
- City, State, Zip Code: [Vendor City, State, Zip Code]
- Phone Number: [Vendor Phone Number]
- Email Address: [Vendor Email Address]
- Vendor’s Purchase Order Number (if applicable): [Vendor’s PO Number]
Shipping Information:
- Shipping Address (if different from company address): [Shipping Address]
- City, State, Zip Code: [Shipping City, State, Zip Code]
Product/Service Details:
| Item | Description | Quantity | Unit Price | Total |
|---|---|---|---|---|
| 001 | [Product/Service 1] | [Quantity] | $[Unit Price] | $[Total] |
| 002 | [Product/Service 2] | [Quantity] | $[Unit Price] | $[Total] |
| … | … | … | … | … |
| Subtotal: | $[Subtotal] | |||
| Tax (X%): | $[Tax Amount] | |||
| Total: | $[Total Amount] |
Additional Instructions:
[Include any specific instructions or notes related to the order, such as delivery preferences or special requirements.]
Authorized Signature:
I, the undersigned, hereby authorize the issuance of this purchase order and agree to the terms and conditions.
Authorized Signature: [Authorized Signatory]
Title: [Signatory’s Title]
Date: [Date]
Notes:
- Customize the template with your company’s logo, name, and contact details.
- Fill in the purchase order number, order date, expected delivery date, and vendor details.
- Specify the shipping address if different from your company’s address.
- List the products or services being ordered, including descriptions, quantities, unit prices, and totals.
- Calculate the subtotal, any applicable taxes, and the total amount.
- Include any additional instructions or notes relevant to the order.
- Ensure the authorized signatory signs the purchase order.
- Maintain copies of the purchase orders for record-keeping and tracking purposes.
This template provides a structured format for creating purchase orders in your small business, helping you manage your procurement processes efficiently.