Purchase Order (PO)

A Purchase Order (PO) is a crucial document for small businesses when ordering products or services from suppliers. Here’s a template for a Small Business Purchase Order:

Small Business Purchase Order

[Your Company Logo]
[Your Company Name]
[Your Company Address]
[City, State, Zip Code]
[Phone Number]
[Email Address]

Purchase Order Number: [PO Number]
Order Date: [Order Date]
Delivery Date: [Expected Delivery Date]

Vendor Information:

  • Vendor Name: [Vendor Name]
  • Vendor Address: [Vendor Address]
  • City, State, Zip Code: [Vendor City, State, Zip Code]
  • Phone Number: [Vendor Phone Number]
  • Email Address: [Vendor Email Address]
  • Vendor’s Purchase Order Number (if applicable): [Vendor’s PO Number]

Shipping Information:

  • Shipping Address (if different from company address): [Shipping Address]
  • City, State, Zip Code: [Shipping City, State, Zip Code]

Product/Service Details:

ItemDescriptionQuantityUnit PriceTotal
001[Product/Service 1][Quantity]$[Unit Price]$[Total]
002[Product/Service 2][Quantity]$[Unit Price]$[Total]
Tax (X%):$[Tax Amount]
Total:$[Total Amount]

Additional Instructions:

[Include any specific instructions or notes related to the order, such as delivery preferences or special requirements.]

Authorized Signature:

I, the undersigned, hereby authorize the issuance of this purchase order and agree to the terms and conditions.

Authorized Signature: [Authorized Signatory]
Title: [Signatory’s Title]
Date: [Date]


  • Customize the template with your company’s logo, name, and contact details.
  • Fill in the purchase order number, order date, expected delivery date, and vendor details.
  • Specify the shipping address if different from your company’s address.
  • List the products or services being ordered, including descriptions, quantities, unit prices, and totals.
  • Calculate the subtotal, any applicable taxes, and the total amount.
  • Include any additional instructions or notes relevant to the order.
  • Ensure the authorized signatory signs the purchase order.
  • Maintain copies of the purchase orders for record-keeping and tracking purposes.

This template provides a structured format for creating purchase orders in your small business, helping you manage your procurement processes efficiently.